Public Records of this Office include any fixed medium that serves to document the official function of this office.
Public Records requests will be accepted Monday through Friday from 8:00am to 4:00pm excluding legal holidays.
Records request forms are available for your convenience. You are not required to complete one in order to receive the requested records.
Fees charged are due at the time the record is picked up. Pre-payment is required prior to records being mailed or faxed. Fees charged include only the costs to reproduce and send the record. See separate cost schedule.
Records that are immediately available will be provided immediately.
Requests for old records or a large volume of records will be provided as quickly as possible, usually within 3 business days. You will be notified in writing if it will take longer than 3 business days.
Contact us today if you have any questions at 330-674-1936
A. The Holmes County Sheriff’s Office is a publicly funded agency and is subject to the rules regulations contained in Ohio’s Public Records Law.
B. The latest legislative changes to Ohio Public Records Law is commonly known as House Bill 9, containing amendments or enactments to O.R.C. Section 109, 149, 321, 2923, 3319, and 4123.
C. It has always been the policy of the Holmes County Sheriff’s Office to respond to requests for public records in as timely a manner as possible in accordance with the law.
D. In response to the provision of H.B. 9, the Homes County Sheriff’s Office will:
A. Records
B. Public Record
C. Redaction
D. Fixed Medium
Any item that cannot change on its own – including but not limited to:
Fixed medium does not include:
E. Commercial Purposes
F. Actual Costs
A. Person making the request (the Requester/the Public:)
1. Must make the request with sufficient clarity to allow the Records Custodian to identify, retrieve, and review the records for delivery
2. May submit the request in writing:
3. May provide identification and reason for request:
4. May specify which fixed medium the requested record is provided in, however:
5. Can expect the requested records to be provided within a reasonable period of time which can vary depending on:
6. May be required to pay or pre-pay for the record before delivery:
7. May be denied access to all or part of the requested record if:
B. Person providing the record(s) (the Records Custodian(s), this Office)
1. Will respond to a public records request within a reasonable period of time:
2. May request the identification of the requester and the records request in writing:
3. May request the identification of the requester and the records request in writing:
4. May supply the requested records in the medium specified by the requester:
5. May take longer than 3 business days depending on:
6. May require a fee to provide the records requested:
7. May deny access to all or part of the requested record:
C. Improper reasons for denial (Records Custodian(s))
1. It will take too much time to locate the record
2. It is not a record about the person requesting the record
3. The requester will not give a reason why they want the document
4. The requester did not put their request in writing
D. Additional limitations/conditions
1. Postal (United States mail) requests are limited to ten per month, unless:
2. Other records specifically exempted not previously mentioned (see O.R.C. 149.43(A)(7)
3. Requester cannot compel the office to create a record to provide the information they are seeking
4. Redactions made must be plainly visible, if not, requester must be notified
5. Records Custodian cannot charge the requester for the time (labor) it takes to provide the record
6. Records Custodian cannot charge the requester for inspecting the record (on site, no copies made)
Monday – Friday - 6:00 A.M. – 2:00 P.M.
(excluding all legal holidays)
Records requests must be submitted during the regular business hours specified above.
No requests for records will be accepted at times other than those specified above.
Fulfilled and prepaid records requests may be picked up at times other than specified above provided arrangements are made in advance.
*As of 4/16/2015 any record request(s) that have not been picked up within six (6) months, after arrangements have made for pickup, will be discarded. If the discarded record(s) are still needed after the six (6) month period, another request(s) shall be submitted and that request(s) will be accommodated according to policy.
A. Photo copies per page (one sided)
B. Photo copies per page (two sided - if original is printed both sides)
C. CD with case (DVD)
D. CD without case- requester assumes responsibility if CD is shipped w/o case and is damaged or unusable (DVD)
E. Faxed copies (per page)
F. Regardless of medium selected, prepayment is required before record will be delivered
G. New or updated methods of records storage and retrieval will be added if or when they are used
H. Envelopes and Mailing Jackets (Postage will be charged at current postal rates)
1. Legal size envelopes (maximum 5 pages per envelope)
2. 9 X 12 Kraft Envelopes (maximum 50 pages per envelope)
3. 7.25 X 8 Self Seal CD Mailer (maximum 3 CD's with cases)
4. If other sizes of mailers are necessary, they will be charged based upon their actual cost
I. Information stored on computer hard-drives, servers or other electronic means can be sent to an E-Mail address provided by the requester
J. We will attempt to review and revise these costs as needed, however the listed costs are to be used as a guide only. Actual costs will be charged at the time of the request.
O.R.C. 149.351
All records are the property of the Public Office concerned and shall not be removed, destroyed, mutilated transferred or otherwise damaged or disposed of, in whole or in part except as provided by law or under the rules adopted by the Records Commission provided for under sections 149.38 to 149.42 of the Revised Code.
Do you have information that can help us solve a crime? The people that know more about Holmes County is its residents. You may have information that will help the Holmes County Sheriff's Office solve a crime, save a person's life, or simply make our county a safer more enjoyable place to live.
Do not use this form to notify us of a current crime. Please call 911 or (330) 674-1936.